By accessing or using the York Conferences website, you agree to the terms of the York Conferences online Privacy Policy, as outlined below. If you do not agree to these terms, please do not access or use this site. York Conferences is run by YCL, a subsidiary company wholly owned by the University of York.
Collection of personal information
In order for you to request or submit information to York Conferences, we may ask you to provide certain information about yourself or your company by completing and submitting an online form. In completing an online form, York Conferences may require that you submit personal information, such as your name, company name, postal address, telephone number and e-mail address.
When you submit information to York Conferences, you understand and agree that York Conferences may store your information in a secure manner on servers based in the United Kingdom.
How we use your information
York Conferences collects these details in order to record and support your enquiries and requests for information. When you make an enquiry through our website, you will be asked if you would like to be contacted with promotions and updates, you can change your mind and opt out at any time, either by clicking the opt out link in our emails, or by contacting us using the information below. If you chose not to take us up on this, we will only contact you in direct support of your enquiry.
Under no circumstances does York Conferences pass information submitted through this website or gathered by other means to other organisations outside of the University of York. When using third party services (e.g. MailChimp), York Conferences retains control over all data.
Non-personally Identifiable Information
Non- Personally identifiable information (“NPII”) data is collected by York Conferences Limited (YCL) and our partners and is used for retargeting. We, and/or one or more of our ad technology partners, may collect NPII from people who visit our website or people who visit our clients’ websites. This data is anonymous, and can include information such as web pages you’ve viewed, date and time of page views, domain type, location information associated with your IP address, and your interactions to an ad delivered by us or our ad technology partners. YCL and our ad technology partners use different methods to collect this type of data, including cookies and web beacons, and it is stored indefinitely.
YCL use of cookies and web beacons
Cookies are small text files that can store information. There are two types of cookies: session cookies and persistent cookies. Session cookies expire when you close your browser, and persistent cookies stay on your computer until you delete them. YCL may use both session and persistent cookies to customise your web experience and to analyse web traffic. YCL used cookies and web beacons in the delivery of display advertisements to our website visitors on various sites across the internet.
When you visit the York Conferences web site, you can navigate the site without allowing us to collect the anonymous Non-personally Identifiable Information. To do this, it requires changing the cookie settings in your web-browser.
Updating your personal information
You have the right to amend your personal information and privacy preferences. You also have the right to be informed of what areas of your personal data we hold and to request to be removed from our mailing lists, databases, other marketing activities, or to stop us from processing your data. Should you wish to do this, please confirm in writing to us by letter or by emailing us using one of the following address:
conferences@york.ac.uk
York Conferences
The University York
Heslington
YO10 5DD
Please include your name, company name, address, and/or e-mail address when you contact us.
Please note that York Conferences is not responsible for the content or privacy practices of non-York Conferences web sites to which the York Conferences web site may link.
We reserve the right to amend or update this Online Privacy Policy at any time. Any changes made will be detailed here.
Cookie audit
| Cookie | Description | Duration | Type |
| _ga | This cookie is installed by Google Analytics. The cookie is used to calculate visitor, session, campaign data and keep track of site usage for the site’s analytics report. The cookies store information anonymously and assigns a randomly generated number to identify unique visitors. | 2 years | Functionality |
| _gid | This cookie is installed by Google Analytics. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. The data collected including the number visitors, the source where they have come from, and the pages visited in an anonymous form. | 1 day | Functionality |
| ASP.NET_SessionId | Set by Speedybooker. Used for online booking system. | Strictly Necessary | |
| IDE | Used by Google DoubleClick and stores information about how the user uses the website and any other advertisement before visiting the website. This is used to present users with ads that are relevant to them according to the user profile. | 2 years | Targeting |
| _gat | This cookies is installed by Google Universal Analytics to throttle the request rate to limit the colllection of data on high traffic sites. | 1 minute | Performance |
| _gat_UA-76475136-5 | This is a pattern type cookie set by Google Analytics, where the pattern element on the name contains the unique identity number of the account or website it relates to. It appears to be a variation of the _gat cookie which is used to limit the amount of data recorded by Google on high traffic volume websites. | 1 minute | Performance |
| _ga | This cookie is installed by Google Analytics and Speedybooker. The cookie is used to calculate visitor, session, campaign data and keep track of site usage for the site’s analytics report. The cookies store information anonymously and assigns a randomly generated number to identify unique visitors. | 2 years | Functionality |
| lang | This cookie is used to store the language preferences of a user to serve up content in that stored language the next time user visit the website. | 1 year | Preferences |
| _gid | This cookie is installed by Google Analytics and Speedybooker. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. The data collected including the number visitors, the source where they have come from, and the pages visited in an anonymous form. | 1 day | Functionality |
| __cfduid | The cookie is used by CloudFlare and Zopim Live Chat. The cookie is used to identify individual clients behind a shared IP address and apply security settings on a per-client basis. It does not correspond to any user ID in the web application and does not store any personally identifiable information. | 11 months | Strictly Necessary |
| __cfduid | The cookie is used by CloudFlare and Zopim Live Chat. The cookie is used to identify individual clients behind a shared IP address and apply security settings on a per-client basis. It does not correspond to any user ID in the web application and does not store any personally identifiable information. | 11 months | Strictly Necessary |
| _gcl_au | This cookie is installed by Google AdSense | 2 months | Targeting |
Policy last amended: 26/06/23